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The Process
The HIV Health and Human Services Planning Council
Before the Eligible Metropolitan Area (EMA) can receive Part A funds from the Health Resources and Services Administration - HIV/AIDS Bureau, the Chief Elected Official (Mayor) must appoint an HIV Health and Human Services Planning Council. The HIV Planning Council is co-chaired by a governmental chairperson and a community chairperson. The governmental co-chair for this EMA is appointed by the grantee and the community co-chair is selected by a vote of the Council. The Council decides what services are most needed in the EMA (sets priorities), decides how much Part A money should be used for each of these services, and develops a written plan to provide these services (comprehensive plan). The plan is based on identification of service gaps in the HIV system of care in the EMA (needs assessment), and is used to guide decisions over several years about the development of a continuum of care for people living with HIV.

The HIV Planning Council also evaluates how efficiently the providers of HIV services are selected and paid (assessing the efficiency of the administrative mechanism). This means checking or reviewing how quickly contracts with service providers are signed and how long it takes the providers to be paid, ensuring the funds are spent according to the priorities identified by the HIV Planning Council, and ensuring the money given to the New York City EMA is spent on needed services.

The HIV Planning Council has a Needs Assessment Committee that is charged with identifying the needs and gaps in the HIV system of care. There is also an Integration of Care Committee that identifies service models to fill those needs and gaps. Committee members have a blend of expertise - including consumers to providers - which reflects the diversity of need in the EMA.